Christ Church UCC Constitution

 

ADOPTED 04/1995

REVISED 10/27/1996

REVISED 04/27/2003

REVISED 10/15/2006

REVISED 11/3/2016


INDEX

 

ARTICLE I NAME, ARTICLES of FAITH and MISSION STATEMENT

Section 1 – Name

Section 2 Articles of Faith

Section 3 Mission Statement

 

ARTICLE II – POLITY

Section 1 Government

Section 2 Affiliations

Section 3 Property

 

ARTICLE III – MEMBERSHIP

Section 1 Members

Section 2 Affiliates

Section 3 Friends of the Church

Section 4 Termination or Change of Membership

Section 5 Duties

Section 6 Rights

Section 7 – General

 

ARTICLE IV – CHURCH OFFICERS

Section 1 Moderator and Vice Moderator

Section 2 Secretary

Section 3 Treasurer

Section 4 Vacancies

 

ARTICLE V – PASTOR(S)

Section 1 Pastor

Section 2 Additional Ordained and Lay Staff Members

Section 3 Resignation-Search Committee

 

ARTICLE VI – BUSINESS MEETINGS

Section 1 Congregational Meetings

Section 2 Special Meetings

Section 3 Notice

Section 4 Parliamentary Authority

Section 5 Church Year

 

ARTICLE VII – GOVERNING BODIES

Section 1 Executive Council

Section 2 Boards

  1. General Information
  2. Board of Christian Education
  3. Board of Church Life
  4. Board of Community Service
  5. Board of Property Management
  6. Board of Finance
  7. Board of Music and Worship
  8. Board of Evangelism and Church Growth

 

ARTICLE VIII COMMITTEES

Section 1 Nominating Committee

Section 2 Personnel and pastoral Relations Committee

Section 3-Other Committees

 

ARTICLE IX – ENDOWMENT or PERMANENT FUNDS

Section 1 Special Gifts Fund

 

ARTICLE X CONSTITUTION

Section 1 Amendments

Section 2 Review


ARTICLE I – NAME, ARTICLES of FAITH and MISSION STATEMENT

Section 1 – Name

The name of the church shall be Christ Church, United Church of Christ located in Fort Thomas, Kentucky, hereinafter referred to as Christ Church.

Section 2 – Articles of Faith

  1. This church acknowledges as its sole Head Jesus Christ, the Son of God and the Savior of humankind. It acknowledges as brothers and sisters in Christ all who share in this confession. It looks to the Word of God in the Scriptures, and to the presence and poser of the Holy Spirit, to prosper its creative work in the world. It claims as its own the faith of the historic Church expressed in the ancient creeds and reclaimed in the basic insights of the Protestant Reformers. It affirms the responsibility of the church in each generation to make this faith its own. In accordance with the teachings of Jesus and the practice prevailing among evangelical Christians, it recognizes two Sacraments: Baptism and Holy Communion.

 

  1. This church recognizes the Bible as the sufficient rule of faith and practice, and holds that living in accordance with the teachings of Jesus Christ is the true test of fellowship. Each member shall have the undisturbed right to follow the Word of God according to the dictates of each individual’s conscience. The following statements of faith, therefore, are not a test of membership, but an expression of the spirit in which this church interprets the Christian ideals.

 

  1. Statement of Faith

We believe in God, the Eternal Spirit, Father of our Lord Jesus Christ and our Father, and to his deeds we testify:

He calls the worlds into being, creates man in his own image and sets before him the ways of life and death.

He seeks in holy love to save all people from aimlessness and sin.

He judges men and nations by his righteous will declared through prophets and apostles.

In Jesus Christ, the man of Nazareth, our crucified and risen Lord, he has come to us and shared our common lot, conquering sin and death and reconciling the world to himself.

He bestows upon us His Holy Spirit, creating and renewing the Church of Jesus Christ, binding in covenant faithful people of all ages, tongues, and races.

He calls us into His Church to accept the cost and joy of discipleship, to be His servants in the service of men, to proclaim the gospel to all the world and resist the powers of evil, to share in Christ’s baptism and eat at His table, to join Him in His passion and victory.

He promises to all who trust Him forgiveness of sins and fullness of grace, courage in the struggle for justice and peace, His presence in trial and rejoicing, and eternal life in His kingdom which has no end.

Blessing and honor, glory and power be unto Him.

 

Amen.

 

Section 3 – Mission Statement

We are called together as Christ Church by God, our Father, the Lord Jesus Christ, His Son, and the Holy Spirit. We are called to serve as Christ’s hands by using our time, talents, and resources in our community and throughout the world:

  • to proclaim and teach the Gospel of Jesus Christ by welcoming all to the fellowship of Christ Church and by inviting commitment to His Gospel;
  • to provide opportunities for personal and spiritual growth by supporting and advocating a Bible-based educational ministry for children, youth, and adults, so that each may continually grow in understanding of what it means to be a Christian;
  • to provide a source of hope and inspiration for all persons by working for a more just and righteous world;
  • to minister to individuals and families in time of crisis, sorrow, and joy.

 

Remaining open to God’s guidance, we will strive to achieve our calling through faith, prayer, and nurturing in an ever-changing world.

 

 

ARTICLE II – POLITY

Section 1 – Government

  1. The government of this church is vested in its members, who exercise the right of control in all its affairs, subject however, to laws of the State of Kentucky relating to corporations not for profit.

 

  1. This church is subject to the control of no other ecclesiastical body. While not binding itself in any details, it recognizes the established usages of the United Church of Christ.

Section 2 – Affiliations

  1. This church shall be a part of the Southwest Ohio Northern Kentucky Association of the Ohio Conference or its successors, and of the United Church of Christ and it shall sustain that relationship to those bodies described in the portions of their Constitutions and by-laws relating to local churches.

 

  1. This church’s government is vested exclusively in the members which compose it. It is in fellowship with all churches which follow the teachings of our Savior Jesus Christ, and it acknowledges peculiar obligations to other congregations which are a part of the United Church of Christ and pledges itself to a share in their common religious and educational work especially as represented by the Southwest Ohio Northern Kentucky Association, the Ohio Conference, and the General Synod of the United Church of Christ.

Section 3 – Property

  1. The congregation may, in its corporate name, sue and be sued, hold, purchase, and receive title by gift, grant or other conveyance of and to any property, real or personal, with power to mortgage, sell or convey the same.

 

  1. The church shall not sell, mortgage, transfer, or convey any of its real property without a vote of the membership at a meeting duly called for such purpose. A majority of those present and voting, provided a quorum is present, can approve such sale, mortgage, or transfer.

 

  1. No Board, Committee or individual of the church shall enter into any non-budgeted obligation for the church in excess of $25,000 without the approval of a majority of the membership present and voting, provided a quorum is present, at a meeting duly called for said purpose.

 

  1. In case of a division in the membership of the congregation, both parties shall submit the question of the right to the property to the Southwest Ohio Northern Kentucky Association Council. The decision of said Council shall be binding on all members of the congregation.

 

  1. In the event of the dissolution of this church, its assets and all property and interests of which it shall then possess, including but not limited to, and devise, bequest, gift or grant contained in any will or other instrument, in trust or otherwise, made before or after such dissolution, shall be distributed to one or more non-profit, Campbell County, Kentucky organizations that have been recommended by the Special Gifts Committee and approved at a duly called and noticed meeting of a quorum by a majority of the members present and entitled to vote; provided that said recommendation of the Special Gifts Committee is within the laws of the State of Kentucky. Notwithstanding the terms and provisions of this Constitution to the contrary, a quorum is required with an affirmative vote of three-fourths (3/4) of the members present and entitled to vote to approve an Amendment to this provision of the Constitution.

 

 

ARTICLE III – MEMBERSHIP

Section 1 – Members

  1. The members of this church shall be those people who do one or more of the following:
  2. Are confirmed into this church.
  3. Are transferred to this church via a letter of transfer and accept the covenant of this church at a public worship service.
  4. Are baptized, profess their faith, and desire to join and accept the covenant of this church at a public worship service.

 

  1. The membership of the church is open to persons of every class, race, ethnic, cultural and social background.

 

  1. Definitions:
  2. Active members are defined as those who attend worship service at least twice per year; those who give of their time, talent and/or tangible resources; or those who, due to pastoral concerns, are unable to participate as described.
  3. Inactive members are defined as those members who do not participate as defined in Article III, Sec. 1, C.1. above; those members who are on active duty in the Armed Forces not permanently stationed in the local area; those members who have moved out of the local area; and those members who are attending school outside the local area.

 

  1. All inactive members shall be encouraged to unity with a Christian church in their new locale and shall be contacted annually regarding their membership status with Christ Church.

 

Section 2 – Affiliates

The church accepts into its fellowship as Affiliates those persons who accept the covenant, but retain basic membership in another church. Affiliates may also serve on committees of the church, similar to members. Affiliates may not, however, serve as members of boards, Special Gift s Fund Committee, Executive Council, or vote at congregational meetings. A person who wishes to become an Affiliate can do so by written request to the Executive Council.

Section 3 – Friends of the Church

The church accepts those persons wishing to partake of the church activities and fellowship regardless of their acceptance of the church covenant, their religion, or other church membership. Friends of the church may serve on committees of the church with agreement from said committees. Friends of the church may not, however, serve as members of boards, Special Gifts Fund Committee, Executive Council, or vote at congregational meetings. A person who wishes to become a Friend of the Church can do so by written request to the Executive Council.

Section 4 – Termination or Change of Membership

  1. Upon request, the church shall give to a member a letter of transfer or a letter of good standing addressed to another church, by action of the Board of Church Life or Pastor of Christ Church. The granting of such letter shall terminate membership in this church.

 

  1. Any member who joins another church, except as an Affiliate or Friend (or that church’s equivalent) shall automatically terminate membership in this church.

 

  1. Members who, in the opinion of the Board of Church Life and a Pastor of Christ Church, have:
  2. failed to maintain a sufficiently active membership in this church for a period of two (2) years in spite of kindly approaches and have not communicated with the church; or
  3. failed to contribute to the church’s support; or
  4. whose addresses have long been unknown; or
  5. persisted in breach of their covenant vows;

will be, upon recommendation of the Board of Church Life and a Pastor of Christ Church, be transferred to the inactive list. If a member fails to renew active membership in this church after the expiration of three (3) years from the date of transfer to the inactive list, the church may then terminate the membership of such person by vote of the Executive Council, upon recommendation by the Board of Church Life and a Pastor of Christ Church. Members on the inactive list shall not be entitled to vote in church affairs, but will be solicited for stewardship purposes while on the inactive list.

 

Notice of transfer to the inactive list and/or termination of membership will be sent to the member by certified mail, return receipt requested.

 

  1. Inactive members may be reinstated as active members by written request and by vote of the Board of Church Life upon fulfilling the requirements of Article III, Sec. 1 A. of this Constitution.

 

  1. Affiliate membership shall be terminated at the written request of the Affiliate or by action of the Board of Church Life.

 

  1. Persons who were once active members and whose membership has lapsed, can request reinstatement of membership by writing a letter to the Executive Council. They are encouraged to attend Exploring Membership classes.

Section 5 – Duties

Members are expected to be faithful in all of the spiritual duties essential to the Christian life, to attend regularly the services of the church, to give of time, talents and/or tangible resources, and to be tolerant and accepting of those who carry out these duties to a lesser or greater degree than themselves.

Section 6 – Rights

Members of the church have the right to vote in congregational meetings, attend worship services, partake in communion, participate in groups, classes, and other organized activities, serve on committees, boards and Executive Council, use church facilities in the manner for which they are intended, request pastoral or other assistance, and join in general fellowship with the church.

Section 7 – General

Any visitor may join with the members if the church in worship and fellowship. Christ Church practices open communion and invites to the Lord’s Table all who profess Jesus Christ as Lord and Savior.

 

 

ARTICLE IV – CHURCH OFFICERS

Section 1 – Moderator and Vice Moderator

A Moderator and Vice Moderator shall be elected to the Executive Council for a term of three years. The Moderator shall preside over all special meetings of the congregation. The Moderator shall also be chairperson of and preside over all meetings of the Executive Council. Then the Moderator is absent, the Vice Moderator shall perform the duties of the Moderator. The Vice Moderator shall chair the Personnel and Pastoral Relations Committee. The Moderator has authorization to pay bills for the church when the Treasurer is absent.

Section 2 – Secretary

A Secretary shall be elected to the Executive Council for a term of three years. The Secretary shall be responsible for:

  1. keeping a faithful record of the proceedings of the meetings of the congregation and Executive Council;
  2. providing meeting minutes for filing in the church office; and
  3. conducting all correspondence and performing such other duties as usually pertain to the office of Secretary of an assembly.

 

Section 3 – Treasurer

A Treasurer shall be elected to the Executive Council for a term of three years.   The Treasurer shall:

  1. receive all funds of the church, give receipts as needed, and deposit in accordance with current accounting requirements;
  2. pay the bills of the church and keep accurate accounts of all receipts and disbursements;
  3. keep an accurate account with each person making a contribution to the church and furnish such persons with statements of their accounts;
  4. designate an Assistant Treasurer and/or assistants when deemed necessary and advisable for the discharge of duties; and
  5. provide tax information for governmental agencies.

Section 4 Coordinator of Testifying

A Coordinator of Testifying shall be elected to the Executive Council for a term of three years.   The Coordinator of Testifying shall be organizer, supporter, advisor and link to the Executive Council for individuals, groups, committees or boards addressing worship, faith formation, evangelism, missions and other similar interests of the Christ Church congregation.

  1. Section 5-Coordinator of Teaching

A Coordinator of Teaching shall be elected to the Executive Council for a term of three years. The Coordinator of Teaching shall be organizer, supporter, advisor and link to the Executive Council for individuals, groups, committees or boards addressing Sunday School, Bible study, Vacation Bible School, confirmation, workshops/seminars (e.g., Lunch & Learn, Montreat) and other similar interests of the Christ Church congregation.

 

Section 6 Coordinator of Service

A Coordinator of Service shall be elected to the Executive Council for a term of three years.   The Coordinator of Service shall be organizer, supporter, advisor and link to the Executive Council for individuals, groups, committees or boards addressing hospitality, fellowship, bereavement, celebration and other similar interests of the Christ Church congregation.

Section 47 – Vacancies

  1. In the event the Moderator is unable to complete a full term of office, the Vice Moderator will replace the Moderator for the balance of the term. In the event the Vice Moderator is unable to complete a full term of office or is replacing the Moderator, the Executive Council shall find and appoint a Vice Moderator to fill the un-expired term.

 

  1. In the event the Treasurer, Secretary or a Coordinator is unable to complete a full term of office, the Executive Council shall appoint a member of this church to serve until the next meeting for election of officers.

 

 

ARTICLE V – PASTOR(S)

Section 1 – Pastor

The Pastor shall:

  1. have as a charge the spiritual welfare of the congregation;
  2. seek to enlist persons as followers of Christ, preach the gospel, administer the sacraments, have oversight of all services of public worship, and administer the activities of the church in cooperation with the various boards and committees;
  3. be an ex-officio member of all committees and boards; and
  4. have general supervision of all employed church staff.

Section 2 – Additional Ordained and Lay Staff Members

The congregation may call of hire additional ordained and lay staff members as needed.

Section 3 – Resignation-Search Committee

  1. A Pastor may tender a resignation from the church at any time, but said resignation shall not become effective until 90 days after the tendering thereof. This 90-day requirement may be waived or modified by a consensus of the Executive Council and agreement by said Pastor.

 

  1. The church may request the resignation of a Pastor at any time by a two-thirds vote of the members present and voting, provided a quorum is present, at a meeting called especially for that purpose. Notice of said meeting shall be sent to all members at least 30 days in advance. The Pastor may then tender a resignation to become effective 90 days from the date of said meeting. This 90-day requirement may be waived or reduced by a consensus of the Executive Council and agreement by said Pastor. If the Pastor does not voluntarily resign after being requested by the church, such resignation shall be conclusively deemed as tendered and become effective 90 days after said meeting.

 

  1. The Executive Council will notify the Association Minister as soon as a vacancy is known. The Association Minister will assist with obtaining a substitute Pastor for necessary tasks such as conducting Sunday service. If the church has an additional, remaining Pastor, this Pastor will fill in for the vacant position as much as possible before substitutes are obtained, if agreed upon by the Executive Council.

 

  1. The Executive Council will appoint a Search Committee as soon as a vacancy is known. The Search Committee will consist of no less than eight and no more than twelve members. The chairperson will be selected by the committee. The Search Committee will work with the Personnel and Pastoral Relations Committee to determine benefits to be offered. The committee may use outside resources in conducting its search, including but not limited to the Conference Placement Committee and the Conference Executive.

 

  1. The Search Committee will have the option of nominating an Interim Pastor. If the committee agrees upon a candidate for the position, a special meeting will be called at which the congregation will vote, and the members will be notified of said meeting in writing at least two weeks prior. If two-thirds of the members present and voting approve the candidate, provided a quorum (50) is present, a written call shall be issued by the Executive Council defining the contractual details of the call. If the candidate accepts the call, he/she shall be installed in the role offered at a mutually agreed upon time.

 

  1. When the Search Committee agrees upon one or more candidates for the permanent position to be presented to the church, each candidate will be given an opportunity to conduct a Sunday service, answer questions of the congregation at an agreed upon time, and participate in any additional activities that the committee deems appropriate. The committee will solicit feedback from the congregation regarding these candidates.

 

  1. When the Search Committee agrees upon a candidate to be called into service, a special meeting will be called at which the congregation will vote, and the members will be notified of said meeting in writing at least two weeks prior. If two-thirds of the members present and voting approve the candidate, provided a quorum (50) is present, a written call shall be issued by the Executive Council defining the contractual details of the call. If the candidate accepts the call, he/she shall be installed in the role offered at a mutually agreed upon time. The Pastor shall become a member of this church as soon as practicable after arrival.

 

  1. Following the installation of the new Pastor, the Search Committee is automatically dissolved.

 

 

ARTICLE VI – BUSINESS MEETINGS

Section 1 – Congregational Meetings

  1. The annual congregational meeting shall be held in November. Thereafter, meetings shall be called as necessary. The Executive Council shall determine the dates of all congregational meetings.

 

  1. The annual congregational meeting shall be held to discuss the business affairs of this church and to elect officers of the Executive Council, board members, nominating committee members and special gifts committee members. The newly elected persons shall begin their terms of office on the following January 1.

 

  1. A quorum for any congregational meeting of this church shall consist of 50 members entitled to vote.

 

  1. Except when otherwise required by law or this constitution, a majority vote of members present and voting shall be decisive on all questions.

 

  1. All congregational meetings shall be opened with a devotional service and closed in the same manner.

Section 2 – Special Meetings

Special Congregational Meetings may be called by a Pastor or the Executive Council or upon the written request of 25 congregational members is good standing. Executive Council shall issue a call for such meeting, within two weeks after the request. The nature of the business to be transacted shall be stated in the notice.

Section 3 – Notice

  1. Notices of all congregational and special meetings, starting time, place, and purpose of meeting shall be announced from the pulpit on at least one preceding Sunday.

 

  1. All members in good standing shall be notified by letter or church publication mailed at least two weeks before such meeting. Notice sent to the last known address on record shall be deemed proper and sufficient.

Section 4 – Parliamentary Authority

Business meeting of the membership of this church shall be conducted in accordance with Robert’s Rules of Order, revised edition.

Section 5 – Church Year

The official and fiscal year of the church shall be the calendar year.

 

 

ARTICLE VII – GOVERNING BODIES

Section 1 – Executive Council

  1. Purpose – To visualize the mission of the church, to coordinate the responsibilities and programs of the boards, to advise the Pastor(s) on the general direction of the activities of the church and to work with the Pastor(s) and various boards in the formation of a faithful program based on the mission statement.

 

  1. Membership – The Executive Council shall consist of the Moderator, the Vice Moderator, the Treasurer, the Secretary, the Coordinator of Testifying, the Coordinator of Teaching and the Coordinator of Service. Four (4) voting members shall constitute a quorum. The Pastor(s) shall serve as ex-officio member(s).

 

  1. Organization – The officers of the Executive Council are elected for terms of three years and may be re-elected once for a three-year term. Those persons may be re-elected after the second term after being off the Executive Council for one year.

 

  1. Responsibilities
  2. Hear reports of the officers and boards to insure coordination and communication of ongoing activities and long range planning.
  3. Employ all program staff, except Pastors, and terminate their employment if necessary, as based on the guidelines in the Personnel Manual.
  4. Establish and evaluate goals, short and long term, with the Pastors and program staff.
  5. Provide advice concerning the final budget prior to submitting it to the congregation for approval.
  6. Oversee the Personnel and Pastoral Relations Committee that is responsible for maintaining open communication between the congregation and the Pastor(s), for keeping current a Personnel Manual to be followed in all matters of employment and to have responsibility and oversight of all personnel matters.
  7. Hold monthly meetings unless the members agree that it is appropriate to waive this practice under certain conditions.
  8. Suspend or remove members of Executive Council, the Boards, Committees or the Special Gifts Fund Committee for conditions of gross negligence, unethical behavior or extreme misconduct. This would require a quorum to be present with an affirmative two-thirds vote.
  9. Respond to new ideas and suggestions by having an evaluation performed by the appropriate groups to determine feasibility of implementation.
  10. Perform other duties as deemed necessary for the proper operation of the church.

Section 2 – Boards

  1. General Information
  2. All boards shall have certain practices and procedures in common as set forth herein.
  3. Boards shall consist of six members, two to be elected each year by the members of the church to serve a three-year term. A member of each board may serve only two consecutive terms and may be re-elected after one year off the board.
  4. Officers: Each board shall elect a chairperson, vice chairperson, secretary, and treasurer in January.
  5. Committees and Task Forces: Each board may organize itself in whatever manner it chooses, within the limits prescribed by the constitution and the directives of the congregation. Boards are encourages to utilize standing committees, ad hoc committees, task forces and individual assignments and to draw in other members of the congregation to secure the expertise necessary to accomplish their responsibilities.
  6. It is the responsibility of each board to regularly review its responsibilities as stated in this document and present amendments as needed to the Executive Council.
  7. If any board member does not attend three (3) consecutive regularly scheduled board meetings, this member shall be considered to have resigned, unless the chairperson of the board, upon review of the circumstances, finds cause not to accept the resignation.
  8. Any proposed action by the boards of an unusual nature which amounts to a substantial change in customary procedures shall be presented to the Executive Council for consideration and, if necessary, to the congregation for discussion and action.
  9. Each board shall hold monthly meetings unless the members agree that it is appropriate to waive this practice under certain conditions. Each board shall file the minutes of its monthly meetings in the church office.
  10. Board of Property Management
  11. Purpose – To be responsible for the physical plant and maintenance of the church property.
  12. Responsibilities
  13. Maintain church properties and provide adequate space and equipment for church activities.
  14. Encourage members and friends to serve on committees, task forces and as volunteers so that the programs of this board are supported and implemented.
  15. Determine funds needed for the activities of this board and submit an annual budget to the Board of Finance.
  16. Oversee and administer proper procedure for the letting of bids. Ensure proper documentation and plans are received and retained for all capital improvements.
  17. Work with the Board of Finance on quarterly review of board budget.
  18. Board of Finance
  19. Purpose – To be responsible for the financial resources of the church and to provide for their optimum and faithful use.
  20. Responsibilities
  21. Manage all the financial affairs of the church.
  22. Coordinate the annual budget preparation, from consolidation of estimated requirements of authorized boards, groups and individuals to submission to the Executive Council and the congregation for approval.
  23. Administer the stewardship program of the church and provide for stewardship education.
  24. Administer the collection, recording and expenditure of church funds.
  25. Provide for an annual audit of the treasurer’s accounts.
  26. Encourage members and friends to serve on committees, task forces and as volunteers so that the programs of this board are supported and implemented.
  27. Determine funds needed for the activities of this board and incorporate into the annual church budget.
  28. Relate to the Treasurer who in an ex-officio member of this board without voting rights.
  29. Evaluate current programs on a periodic basis to determine their effectiveness and need.
  30. Institute and work with all Boards on quarterly review of program budgets.

 

 

ARTICLE VIII – COMMITTEES

Section 1 – Nominating Committee

  1. Membership-The Nominating Committee shall be selected to serve for three years. Such committee shall consist of six active members, two being appointed each year to be elected at the November congregational meeting. Vacancies in the Nominating Committee shall be filled from the congregation. The members of this committee shall serve only one consecutive term.

 

  1. Duties
  2. The Nominating Committee shall prepare a ballot nominating one or more persons for each office, position of the boards, and members of the special Gifts Fund Committee to be voted on at the November Congregational meeting. The congregation shall be notified of these nominations by the time of the official November Congregational meeting notice. The right of the members of the congregation to make nominations from the floor, which shall require the consent of the nominee, shall always be recognized.
  3. The Nominating Committee shall, after consultation with the chair of each board or Special Gifts Committee affected, fill any vacancy in the boards or the committee occurring between the November Congregational meetings. The replacement will fill the Un-expired term of the person being replaced.
  4. The Nominating Committee, in selecting nominees, shall inform the prospective nominees of the duties of the office, board or committee for which they are being considered and the term of office.

Section 2 – Personnel and pastoral Relations Committee

The Personnel and Pastoral Relations Committee shall be appointed by the Executive Council. The committee shall consist of 4-5 members of the congregation in good standing. The Vice Moderator will chair this committee and recommend names to the Executive Council for appointment to the committee. The responsibilities of the committee include:

  1. a) maintaining and updating as needed the Personnel Manual of Christ Church;
  2. b) maintaining current job descriptions of staff members;
  3. c) determining salaries, benefits, and terms of severance of all staff consistent with the guidelines in the Personnel Manual;
  4. d) overseeing annual performance evaluations for staff members;
  5. e) setting yearly goals with individual staff members for future accomplishments;
  6. f) supporting and maintaining an open relationship between the ordained Pastor(s) and members of the congregation;
  7. g) clarifying the Pastor(s) position description(s) and mutual expectations about what the Pastor(s) is(are) to do and what has priority;
  8. h) establishing, periodically clarifying, and renegotiating clear and workable directions, goals and plans of action;
  9. i) acting within an atmosphere of confidentiality;
  10. j) communicating open and honest feelings and reactions of church members and groups to the Pastor(s); and
  11. k) participating in an annual evaluation of the work of the Pastor(s).

 

Section 3-Other Committees

Other committees may be created by the boards or Executive Council.

 

 

ARTICLE IX – ENDOWMENT or PERMANENT FUNDS

Section 1 – Special Gifts Fund

  1. Purpose – To enhance the mission and outreach of Christ church apart from the general operation of this church.

 

  1. Governance
  2. Unless otherwise specified by the grantor, the principal amounts of the gifts to the Special Gifts Fund (hereafter called the “fund”) will be retained and preserved, and only the income earnings from the managed investments of the principal may be expended.
  3. A Special Gifts Fund Committee (hereafter called the “committee”) shall be established to be the custodian of the fund.
  4. The following plan of operation is set forth for the administration and management of the fund.

 

  1. Plan of Operation
  2. The Committee
  3. The committee shall consist of five members, all of whom shall be active members, but not members of the Executive Council of Christ Church. Except as herein limited, the term of each member shall be three (3) years. No member shall serve more than two consecutive terms. After a lapse of one year, former members of the committee may be re-elected. The Pastor and the Moderator and/or the Vice Moderator of the Executive council shall be advisory members to the committee.
  4. The Nominating Committee shall nominate members to the committee. In the event of a vacancy on the committee, the Nominating Committee shall appoint a member to fill the vacancy until the next meeting of the congregation, at which time the congregation shall elect a member to fulfill the term of the vacancy.
  5. The committee shall meet at least quarterly, or more frequently as deemed necessary in the best interest of the fund. A quorum shall be three (3) members. A majority of the members present, provided a quorum is present, shall carry any motion or resolution.
  6. The committee shall elect from its membership a chairperson, fund treasurer, and a recording secretary. The chairperson, or a designated member, shall preside at all committee meetings as well as co-sign all checks. The fund treasurer shall maintain complete and accurate books of accounts for the fund and shall be empowered to so-sign checks and sign all other necessary documents on behalf of the congregation in furtherance of the purposes of the fund. The recording secretary shall maintain complete and accurate minutes of all meetings of the committee and supply a copy thereof to each member of the committee and to the Executive Council. Each member shall keep these complete minutes to be delivered to his or her successor.
  7. The committee shall have its books audited annually by a qualified person who is not a member of the church for presentation with its annual report to the congregational meeting.
  8. The committee may request other members of the congregation to serve as advisory members and, at the expense of the fund income, may provide for such professional counseling on investments, accounting, or legal matters as it deems to be in the best interest of the fund.
  9. All assets are to be held in the name of The Special Gifts Fund of Christ Church, United Church of Christ.
  10. The committee shall be empowered to hold, sell, exchange, rent, lease, transfer, convert, invest, reinvest, and on all other respects to manage and controls the assets of the fund, including stocks, bonds, debentures, mortgages, notes or other securities or real property as in their judgment and discretion they deem wise and prudent. The committee shall report to the Executive Council quarterly.
  11. Members of the committee shall not be held liable for any losses that may be incurred upon the investments of the assets of the fund except to the extent such losses shall have been caused by bad faith or gross negligence. Members shall not be liable for the acts or omissions of any other member. No member shall engage in any self dealing or transactions with the fund in which the member has direct or indirect financial interest and shall at all times refrain from any conduct in which his/her personal interests would conflict with the interest of the fund.
  12. Accumulation and Distribution
  13. The committee shall determine what is principal and income according to accepted accounting procedures.
  14. Gifts and bequests to the fund, unless otherwise specified by grantors, shall accumulate until the principal amount of $5,000 is achieved, after which the income generated by the fund principal may be expended annually and at such other times as deemed necessary and/or feasible to accomplish the following purposes:

1)     One Half (1/2)

  1. a) For major capital improvements or building program of Christ Church.
  2. b) And/or for scholarships or grants to members of Christ Church for the purpose of attending seminary or such other training that enables members of this congregation to grow in Christian faith and service to God’s people.
  3. c) And/or the enhancement of special programs of Christ Church including but not limited to Christian education, evangelism and music programs not ordinarily included in the annual budget.

2)     One Fourth (1/4)

  1. a) For outreach into the community, including but not limited to, social service agencies, institutions and agencies to which this congregation related, and to special programs designed for those persons in our area who are in spiritual and/or economic need.
  2. b) And/or for the wider mission of the United Church of Christ at home and overseas including, but not limited to United Church of Christ colleges and seminaries, grants for United Church of Christ new church development, professional leadership, educational ministries, world mission and capital financing.

3)     One fourth (1/4)

  1. a) For any purposes listed under 1) of 2) above.
  2. b) The committee shall evaluate all requests for program support.
  3. c) Those programs that are deemed to be in the best interest of this congregation and the level of financial support shall be recommended by the committee and approved by the Executive Council for funding.

 

 

ARTICLE X – CONSTITUTION

Section 1 – Amendments

  1. Any proposed amendments must be submitted to the Secretary of the church at least thirty days prior to the meeting at which the amendment is to be voted on. The Secretary will notify all members of the church of the proposed amendments and the date of the meeting in writing and at least fourteen days prior to the meeting.

 

  1. The proposed amendments can be voted on at any scheduled congregational meeting. Except otherwise provided by law or this Constitution, a quorum (50) is required with an affirmative vote from two-thirds (2/3) of the members present, to approve the amendments for adoption.

 

Section 2 – Review

  1. This constitution shall be reviewed every five years by the Executive council or a committee appointed by the Executive Council. A written report of the review must be sent to all members, and a written and oral report of the review must be presented to the congregation at the Annual Congregational meeting.

 

  1. If changes to the constitution are proposed as a result of the review, the procedures in Section #1, Amendments, of Article X of this constitution will be followed.